The cost of paper has increased 25% since 2020.
Like most things, paper costs add up for consumers and businesses alike, and no one wants to waste money on overpriced paper products.
As the world continues to go digital, the cost and usefulness of paper is continually debated. Despite environmental incentives and digital document sharing platforms, most offices and businesses still need to use paper for many daily tasks.
However, the decrease in paper use does have benefits, even for those of us who still use paper products. Besides being beneficial for the environment, the decrease in paper waste also means that businesses can cut costs by printing documents on paper that is less expensive.
These days, most marketing and sales outreach is done digitally, so that means that many of the documents you use daily can be printed or copied on less expensive, more budget friendly paper to save your company money on supplies.
If you want to save money by choosing a budget friendly printer paper, then it is important to get the setup right the first time.
Our printing specialists at STPT want to help you make the right choice the first time when buying printer supplies. We know time and money are precious commodities, and we don’t to waste them.
In this blog, we will explain the 5 best budget friendly printer paper options available in 2023 and provide you with a quick price and quality comparison so you can decide which paper is right for your needs.
Naturally, we turn to Amazon when looking for an inexpensive item available for quick delivery. Listed at $8.49 per 500 sheets of paper, the Amazon Basics Multipurpose Copy Printer Paper is a good choice for a small business on a budget. When you break it down, the cost per sheet is around $0.017, which can’t be beat by many competitors.
Amazon also allows you to purchase their printer paper in bulk, which is a plus for businesses or offices who use a lot of printer paper. This Amazon option is bright white with a brightness level of 92, 8.5 x 11 inches in size, and it is suitable for laser or inkjet printing. Reviews are favorable and claim this copy paper is good quality, despite its low price.
• As an Amazon listed product with bulk buying options available, this is a good pick for a business that needs budget friendly printer paper delivered quickly that doesn’t tack on high shipping costs.
The HP Bright White Printer Paper is a favorite budget friendly option of inkjet printer users. It frequently receives high ratings for its smear and paper jam resistance.
At $11.48 per 500 sheets, this option is good for your budget and is suitable for use in inkjet or laser printers. Without breaking the bank, you can purchase good quality matte paper for printing. At around $0.03 per sheet, this printer paper is a great budget friendly choice.
You can buy this printer paper directly from HP or online from Amazon in packs of 1 ream, 5 reams, or bulk pallets.
• The HP printer paper is slightly more expensive than some of the other papers on this list, but it does come in bulk pallets suitable for business purchase.
One of the least expensive printer paper options on the list, Pen+Gear Copy Paper can be bought from WalMart online or in-store for as little as $5.57 per 500 sheets of paper. The cost per sheet for this printer paper is around $0.011—making it one of the cheapest options on the market in 2023.
This paper is WalMart branded but can also be purchased on Amazon. Pen+Gear is part of WalMart’s store brand line of office supplies.
Although users have reported shipping issues and damages with this brand, the paper itself is considered by most to be of good quality and is suitable for use in laser or inkjet printers.
The Pen+Gear brand printer paper offers a brightness level of 92 and can be purchased in boxes of 1, 3, 5, and 10 reams.
• As the second least expensive option on the list, the Pen+Gear printer paper is a good budget friendly pick for a small office or general consumer.
Xerox’s Vitality Multipurpose Printer Paper uses ColorLok technology to keep color vibrant. This printer paper is $7.34 per 500 sheets, making it a safe mid-range pick on this list with a cost per sheet value of around $0.15.
According to Xerox, this printer paper is 99.9% jam free on digital high speed printing equipment. You can purchase 1 ream, a 10-ream carton, or a 5,000-ream carton.
The Xerox Vitality paper has a brightness level of 92, which is slightly lower than that of the Epson Bright White Pro Paper.
• Xerox Vitality Multipurpose Printer Paper is in the middle of the pack when it comes to price, and it offers the largest bulk buying options for consumers, making it a good pick for a big business or an office that needs to support a large volume of printing.
At $5.49 per 500 sheets, the Epson Bright White Pro Paper is the cheapest option on our list. Like several of the other printer paper options on this list, it is a bright white matte paper suitable for basic printing needs. With a Brightness level of 96, it is great choice for vibrant printing.
The Epson printer paper is very budget friendly at $0.010 per sheet, standard in size, and it can be purchased online at several different stores. However, it is unclear what bulk options are available to businesses.
Like several of the other offerings on this list, the Epson Bright White paper comes with great reviews, but users report consistent damages during the shipping process.
• The Epson Bright White Pro Paper is a great choice for a business looking for a budget friendly printer paper option with a high brightness level.
There are thousands of printer paper options for photo printing to consider, but these are some of the best budget friendly options on the market right now for laser and inkjet printing.
When considering price, the Epson Bright White Pro Paper and the Pen+Gear Copy Paper both present the lowest price point option for consumers, but the Xerox, Amazon Basics, and HP printer paper options are also budget friendly and highly rated.
Remember: beauty is in the eye of the beholder. Some people prefer glossy photos, and others may prefer matte. The color and vibrancy of your photographs is up to you, so you may want to consider several different options to make sure you get the result that works best.
There are thousands of printer paper options out there on the market, and choosing the right paper to buy, especially when buying in bulk, can be difficult.
If you want to learn more about the different kinds of printer paper options, check out some of our other comprehensive blogs:
• Top 5 Best Eco Friendly Printer Paper Options
• 6 Different Types of Paper for Printing
• 4 Best Printer Paper Options for Photo Printing (2023)
If you need help deciding on printer paper, or you’d like more information about paper, printing supplies, maintenance plans, or service agreements for your printer, then reach out to us.
There are a dizzying number of variations in copy and print paper — colors, thickness, coatings, sizes and manufacturers are just a few on the list. Paper differences affect how well the paper you've chosen will meet your needs and how much it will cost. To produce the best-quality printed product at the lowest possible price, it's important to be clear about which type of paper is best for the job at hand.
Copy paper, or multi-purpose paper, is the perfect choice for text-only documents that you're printing, faxing or photocopying. A 500-sheet case of copy paper generally weighs 20 pounds. It's also the least-expensive paper option. Due to its low cost, copy paper is the best choice to print out reference materials and documents to be filed, for example.
Made specifically to be used in inkjet printers, inkjet paper is typically a slightly heavier weight than copy paper — around 22 to 24 pounds for 500 sheets. It's also coated, so that it can dry fast to avoid smears. Inkjet paper is better for double-sided printing or copying, because the ink shows through less than on copy paper.
Also heavier than copy paper, laser paper has a slightly smoother finish. It's treated to accept lots of color ink and is often a brighter white, which provides more color contrast. Laser paper is best for documents that will be presented to customers, such as proposals or presentations.
Card stock is the heaviest paper and is generally used for business cards, presentation covers and postcards, because it is so durable. Its thickness guarantees that ink on one side won't show through on the other side. That thickness does come at a slight cost, however, as card stock is more expensive than copy paper.
Resumes are generally printed on more expensive fine paper, which can also be used for art projects. Fine papers often have more visible fibers than copy paper, as well as a watermark. They are designed to catch the reader's attention, rather than to simply reflect printed words and images.
What copy paper is to text-based documents, photo paper is to photographs and images. Photo paper is glossy paper with an extra coating, which absorbs printer and copier ink better and dries faster. For that reason, it's most effective for photo-heavy brochures or marketing materials.
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